University Cashier

Welcome to the University Cashier webpage. We are here to assist with prompt and secure handling of student payments and UMB departmental deposits. 

Hours

Student Cashier Office Hours 
Monday through Thursday 
8:00 a.m. - 4:00 p.m. 
No Appointment Needed 

UMB Departmental Deposit Hours 
Monday through Thursday  
8:30 a.m. - 3:00 p.m. 
By Appointment ONLY 

General Working Fund Check Pickup 
Monday through Thursday 
8:30 a.m. - 3:00 p.m. 
By Appointment ONLY 

 

*If you are depositing UMB funds and picking up GWF checks, you must make an appointment for both services. 

*Please note that all cash payments at the University Cashier's window must be exact change only.

Appointments 

Appointments must be made prior to visiting the university cashier. UMB Departments should complete the deposit summary form and make an online appointment to deposit UMB funds.

Book an Appointment

If you are depositing UMB funds and picking up GWF checks, you must make an appointment for both services.

Please arrive to the Cashier’s Office at your scheduled appointment time. If you miss your designated appointment time, please call 410-706-7393 for assistance. 

Office Contacts

Email: UniversityCashier@umaryland.edu 
Phone: 410-706-7393 

How to Complete a Departmental Deposit

Checks must be stamped with the guaranteed endorsement before delivery to the Cashier’s Office. A receipt will be issued for each deposit presented during these hours. The UMB Cash Handling Procedure requires that deposits must be brought to the Cashier’s Office within 24 hours of receipt, or the next business day.

Please refer to the UMB Cash Handling procedure for any questions regarding the requirements for depositing UMB funds. 

Forms

Please click the link below to access the Deposit Summary WebForm and the form will prompt you to print the completed Deposit Summary.  Deliver the printed Deposit Summary and appropriate copies to the Cashier’s Office. 

 Deposit Form

Deposit Form Manual (June 2023)

Deposit Summary Form Types

Customer Billing Deposit 

Customer Billing Deposit type is used for a deposit of UMB funds received for a UMB customer billing invoice.

  • Select deposit type “Customer Billing Deposit” on the deposit summary form.
  • The Deposit Distribution will default to object 7136, SOAPFF all zeroes. OOTC- General Accounting will apply the payment to an open invoice.
  • The Customer Billing Invoice Number and Deposit Description is required.

*Please note that all cash payments at the University Cashier's window must be exact change only.

Departmental Deposits 

Departmental Deposit type is used for UMB funds received and deposited to the general ledger. Select this option for funds that are not related to other Deposit Types (i.e., SPON, Customer Billing, etc.). 

  • Select deposit type “Departmental Deposit” on the deposit summary form.
  • The Deposit Distribution will allow a user to enter a deposit to an approved object and SOAPFF.
  • If the SOAPFF is not in the deposit summary form, please contact universitycashier@umaryland.edu.

*Please note that all cash payments at the University Cashier's window must be exact change only.

**This does not include Departmental Expense Reimbursements.  Please refer to the “Departmental Expense Reimbursement” dropdown for guidance**

Departmental Expense Reimbursement 

Departmental Expense Reimbursement is used for a deposit of UMB funds reimbursing a non-sponsored expense.

  • Select deposit type “Departmental Deposit” on the deposit summary form.
  • The Deposit Distribution will allow the user to enter an approved SOAPFF with the following expense objects ONLY:

        3285 Cell Phone Expenditures
        3311 In-State Travel
        3321 Out-of-State Travel
        3360 Foreign Travel

  • For all other deposits reimbursing an expense, please select object 0992 in the Deposit Summary Form. The department can utilize a Debit Memo to move the deposit to the appropriate expense object.

*Please note that all cash payments at the University Cashier's window must be exact change only.

**This method should not be used for returns to a Sponsored Project expense.  Please refer to the dropdown for SPON Misc. Expense Credits for guidance**

NON-SPON Study Participant Cash Return 

NON-SPON Study Participant Cash Return deposit type is used for returning undistributed research study participant cash to a non-sponsored source (i.e. source begins with “1” or “2”).

  • Select the “NON-SPON Study Participant Cash Return” deposit type.
  • The Deposit Distribution will default to object 7062 and will allow the user to enter an approved SOAPFF.
  • The original General Working Fund check number should be included on the deposit summary form.

*Please note that all cash payments at the University Cashier's window must be exact change only.

Sponsored Projects Accounting and Compliance (SPAC)- SPON Invoice Payment 

SPON Invoice Payment is used for a deposit of UMB funds received as a payment of an open sponsored receivable.

  • Select the “SPON Invoice Payment” deposit type.
  • The Deposit Distribution will default to object 7126, SOAPF all zeros. SPAC will apply the payment to an open invoice on PPM.
  • Always be sure to include the Maker of the Check on the form.
  • In the Deposit Description field, please reference the Project ID and Invoice Number.
  • Always bring a copy of the printable deposit summary form, photocopy of the check, along with additional backup such as Award Number and PI to assist SPAC with posting the payment in PPM.
  • For Clinical Trial payment identification purposes, please include additional backup with the project title or protocol number (if known).

Sponsored Projects Accounting and Compliance (SPAC)- SPON Misc Expense Credits 

SPON Misc Expense Credits deposit type is used for returning funds from a vendor or sub recipient to the award (will be reflected in PPM as a reduction in the appropriate object code for the award).

  • Select the “SPON Misc Expense Credit” deposit type.
  • The Deposit Distribution will default to object 7129, SOAPF all zeros. SPAC will apply the payment against the award in PPM.
  • Always be sure to include the Maker of the Check on the form.
  • In the Deposit Description field, please reference the Project ID and the SOAPF for SPAC to credit the expense reimbursement.
  • Always bring a copy of the printable deposit summary form, photocopy of the check, along with additional backup such as Award Number and PI to assist SPAC with posting the expense credit in PPM.
  • Please contact the SPAC QA team at spacffr@umaryland.edu if the expense is not showing at the PID/Award level within seven (7) business days.

*Please note that all cash payments at the University Cashier's window must be exact change only.

Sponsored Projects Accounting and Compliance (SPAC)- SPON Study Participant Cash Return 

SPON Study Participant Cash Return deposit type is used for returning undistributed research study participant cash to a sponsored source (i.e., source begins with “3”). 

  • Select the “SPON Study Participant Cash Return” deposit type.
  • The Deposit Distribution will default to object 7129, SOAPF all zeros.
  • In the Deposit Description field, please reference the Project ID and object code 7062 for SPAC to credit the expense reimbursement.
  • Always bring a copy of the printable deposit summary form, include the original General Working Fund Check number, and the additional backup, such as Award Number and PI to assist SPAC with posting the expense credit in PPM.
  • Please contact the SPAC QA team at spacffr@umaryland.edu if the expense is not showing at the PID/Award level within seven (7) business days.

*Please note that all cash payments at the University Cashier's window must be exact change only.