July 16, 2024

Effective July 19, 2024, departmental access to OSN will no longer be available. This change will only affect the submission of supporting documents for volume and milestone (VBE) events created in Quantum Financials.

SPAC has replaced the submission portion with an online VMS Supporting Documentation Form, which will be located on the SPAC website under Forms. Please note - departments will be required to use the new form starting July 22, 2024.

What's Changing:

1. Landing page access: Current access to OSN for department administrators and staff will no longer be available. Email notifications from Quantum Financials will be disabled as well.
   
2. Upload of supporting documents: Documents can be submitted via SPAC's Forms website. Fill in all fields; attachments are required.

What remains the same:

1. Initiation of the events in Quantum Financials (QF).
2. QF Script Instructions will be posted on SPAC website under Procedures here - Volume – Based Billing (Department Administrator + SPAC Team Accountant)
3. Still require submission of supporting documentation.
4. UPK with instructions for events. Training materials are located in the Business Applications Learning Library. Within the Learning Library, navigation will be: Quantum Systems > Quantum Systems > Quantum Financials > Creating Volume-Based Billing Events.

Process for submitting information:

Process:
User submits form via link on 
Email to sender – receipt of documents from VMS email address billvms@umaryland.edu
Form is received in Image workflow – VMS Support Docs
SPAC Staff reviews in Image – fill in completion date.

If Approved:
WFE and auto fills in completion date and status.
VMS team to match with billing event and process invoice.

If Rejected:
VMS workflow. Emailed back to sender.