November 13, 2024

SPAC is responsible for creating sponsored invoices for the University, which then generates accounts receivable in Quantum Financials. If users create their own invoice template for volume or milestone billing, it is strongly encouraged to follow SPAC’s guidance.

To ensure accurate invoicing and payment receipt, please:

• Notify the VMS billing team via a volume-based event to create an invoice in Quantum Financials.
• Follow the invoice numbering system.
• Clearly display the payment instructions and remittance address on the invoice.
• All payments should be sent to SPAC’s PO Box or Automated Clearing House information.
• Include SPAC’s collections and accounts receivable contact information on the invoice.
• If payments are sent to different locations and not received by SPAC’s collections and accounts receivable team as per contract terms, departments will be responsible for the outstanding payment.

Questions? Please contact Michelle Ward or Rama Camara.