Announcements

Quantum Financials 2025 Fiscal Year-End Deadlines ▾

FY25 Year End Memo

Summary Schedule of FY25 Year-End Deadlines: (from attachment)

FY25 Transaction Description

Deadline Date

(by 5pm unless otherwise noted)
Requisitions involving complicated proposal submissions and/or requiring outside agency approvals, etc. submitted and approved in Quantum Financials Immediately

Requisitions totaling more than $200,000 submitted and approved in Quantum Financials

 Friday, April 18
Requisitions totaling less than $200,000 submitted and approved in Quantum Financials Friday, May 9th
NONPO Supplier Registrations Wednesday, May 28
Approved employee travel and business expense reimbursement forms for inclusion in the last payroll of FY 2025 Tuesday, June 10
PO invoices- State Payment method submitted and received Friday, June 6
PO and NONPO invoices- STO Wire payment method (international wire requests) Friday, June 6

Approved non-employee travel expense NONPOs and supporting documentation submitted to OOTC-Travel

 Wednesday, June 11
NONPO invoices- State Payment or General Working Fund payment methods with supporting documentation submitted and approved Wednesday, June 11
June 2025 Debit Memos See the Debit Memo section
June RSTARS Transfers charged to a project Wednesday, June 25
Deposits submitted to Cashier for inclusion as a receipt in FY25 Thursday, June 26th  by 3:00PM
Approved June 26, 2025, Pcard billing cycle expense reports Friday, June 27
CBS Bills to UMBF and USMF Wednesday, July 2
June RSTARS transfers requests charged to GL Account Combo Wednesday, July 2
June 2025 Journal Entry requests for GL Account Combos Wednesday, July 2
General Ledger closing process Thursday, July 24

 

If you have questions concerning these submission dates, please feel free to contact the appropriate person listed below:

Transaction category Contact name Extension Email
Deposits Lisa Johnson 6-1334 studentaccountmgmt@umaryland.edu
Disbursements/Accounts Payable Tina Nitz 6-2939 AP_FinSvc@umaryland.edu
Disbursements/Travel D'Nika Russell 6-6527 help@umaryland.edu
Disbursements/Working Fund Brandi Baylor 6-5142 Fs-workingfund@umaryland.edu
Disbursements/International Wires Kenyatta Woolridge 6-2939 AP_FinSvc@umaryland.edu
Debit Memos Bryan Mack 6-2910 bmack@umaryland.edu
Journal Enty Requests Jibola Akintola 6-6025 generalaccounting@umaryland.edu

Payroll

 Candace Chow 6-1243 DL-BFPayrollHelp@umaryland.edu

Procurement Card Expense Reports

 Help Desk 6-4357 help@umaryland.edu

Procurement Requisitions and POs

 Keith Gagnon 6-8501 kgagnon@umaryland.edu

RSTARS Transfers

 Jibola Akintola 6-6025 generalaccounting@umaryland.edu