Announcements

Quantum Financials 2024 Calendar Year-End Deadlines ▾

Calendar Year End 2024 Memo

Summary Schedule of Calendar Year End 2024 Deadlines: (from attachment)

Transaction Description

Deadline Date

(by 5pm unless otherwise noted)
Approved employee travel and business expense forms for inclusion in Pay Period 25-12 (Pay Date 12/20/24) Tuesday - December 3

Approved non-employee travel expense NONPO invoices and supporting documentation for inclusion as a payment

in December submitted to OOTC-Travel

 Wednesday - December 4
Payroll Adjustment Forms for inclusion in Pay Period 25-12 (Pay Date 12/20/24) submitted to OOTC-Payroll Friday – December 6
Foreign wire requests for payment in December submitted to Disbursements Friday - December 6 - noon
Working Fund checks for inclusion as a payment in December submitted to OOTC-Working Fund.  Friday - December 6
Working Fund check pick up appointments from the Cashier’s office (last day for pickup). Monday – December 23
Accounts Payable invoices (PO and NONPO) for inclusion as a payment in December submitted to OOTC-Accounts Payable Friday - December 6
Final Timesheet approval in eUMB-HRMS for PP25-12 (Pay Date 12/20/24) Wednesday - December 11
Final payroll corrections for PP25-12 (Pay Date12/20/24) submitted to OOTC-Payroll Friday - December 13 - Noon
Approved employee travel and business expense forms for inclusion in Pay Period 25-13 (Pay Date 01/03/24) Friday – December 13
Direct Retros for PP25-13 submitted to SPAC-Cost Analysis Thursday – December 19 – COB
Budget Retros for PP25-13 fully approved in Quantum Financials Friday – December 20 – 8PM
Payroll Adjustment Forms for inclusion in Pay Period 25-13 (Pay Date 01/03/25) submitted to OOTC-Payroll Thursday – December 19
Deposits submitted to cashier’s window for inclusion as a receipt in December (also last day for GWF check pickup appointments) Monday – December 23
Debit Memos and Journal Entries submitted in Quantum Financials Friday – December 20 – 4pm
Final Timesheet approval in eUMB-HRMS for PP25-13 (Pay Date 01/03/25) Tuesday – December 24
Final payroll corrections for PP25-13 (Pay Date 01/03/25) submitted to OOTC-Payroll Friday - December 27 - Noon

If you have questions concerning these submission dates, please feel free to contact the appropriate person listed below:

Transaction category Contact name Extension Email
Debit Memos/Journal Entries Bryan Mack 6-2910 bmack@umaryland.edu
Deposits Lisa Johnson 6-1334 studentaccountmgmt@umaryland.edu
Direct/Budget Retros Beryl Gwan 6-2909 bgwan@umaryland.edu
Disbursements/Accounts Payable Lynell Griffin 6-2931 AP_FinSvc@umaryland.edu
Disbursements/Travel Dnika Russell 6-6527 help@umaryland.edu
Disbursements/Working Fund Brandi Baylor 6-5142 Fs-workingfund@umaryland.edu
Disbursements/Foreign Wires Tina Nitz 6-2939 AP_FinSvc@umaryland.edu

Payroll

 Candace Chow 6-1243 DL-BFPayrollHelp@umaryland.edu

 

Quantum Financials 2024 Fiscal Year-End Deadlines ▾

FY24 Year End Memo

Summary Schedule of FY24 Year-End Deadlines (from attachment)

FY24 Transaction Description

Deadline Dates in 2024

(by 5PM unless otherwise noted)

Requisitions involving complicated proposal submissions and/or requiring outside agency approvals, etc. submitted and approved in Quantum Financials

Immediately

Requisitions totaling more than $200,000 submitted and approved in Quantum Financials

Friday, April 19

Requisitions totaling less than $200,000 submitted and approved in Quantum Financials

Friday, May 10th

NONPO Supplier Registrations

Wednesday, May 29

Approved employee travel and business expense reimbursement forms for inclusion in the last payroll of FY 2024

Tuesday, June 4th

PO invoices- State Payment method submitted and received

Friday, June 7

PO and NONPO invoices- STO Wire payment method (international wire requests)

Friday, June 7

Approved non-employee travel expense NONPOs and

supporting documentation submitted to OOTC-Travel

Wednesday, June 12

NONPO invoices- State Payment or General Working Fund payment methods with supporting documentation submitted and approved

Wednesday, June 12

FY 2024 Debit Memos

Approved by June 30th

June RSTARS Transfers charged to a project

Wednesday, June 26

Deposits submitted to Cashier for inclusion as a receipt in FY24

Thursday, June 27th  by 3:00PM

Approved June 27, 2024, Pcard billing cycle expense reports

Friday, June 28

CBS Bills to UMBF and USMF

Wednesday, July 3

June RSTARS transfers requests charged to GL Account Combo

Wednesday, July 3

June 2024 Journal Entry requests for GL Account Combos

Wednesday, July 3

General Ledger closing process

Thursday, July 25

 

If you have questions concerning these submission dates, please feel free to contact the appropriate person listed below:

 

Transaction category

Contact name

Contact extension

Alternate Help

Deposits

Lisa Johnson

6-1334

studentaccountmgmt@umaryland.edu

Disbursements- Accounts Payable

Tina Nitz

6-2939

 

AP_FinSvc@umaryland.edu

 

Disbursements- Travel

Lynell Griffin

6-2931

helpdesk@umaryland.edu

Disbursements- Working Fund

Damon West

6-1485

AP_FinSvc@umaryland.edu

Disbursements- International Wires

Kenyatta Woolridge

6-2155

AP_FinSvc@umaryland.edu

Debit Memos

 

Bryan Mack

6-2910

bmack@umaryland.edu

Journal Entry

Requests

Jibola

Akintola

6-6025

generalaccounting@umaryland.edu

Payroll

Candace Chow

6-1243

DL-BFPayrollHelp@umaryland.edu

Procurement Card

Expense Reports

Help Desk

6-4357

help@umaryland.edu

Procurement Requisitions and POs

Keith Gagnon

 

6-8501

kgagnon@umaryland.edu

RSTARS Transfers

Jibola Akintola

6-6025

generalaccounting@umaryland.edu