Our Teams

Setup Team

Contact: spacsetup@umaryland.edu 

The Setup team processes all awards, continuations, NCE, etc. for an award that has changes to its initial or after the fact project basis or budget structure.  They setup and maintain the award/project structure through the life of the award for all sources, 315, 335, 345, 365 & 375.

Full Setup Team

Questions for the Setup Team:  ▾

  • When is my project going to be set up 
  • My project is setup wrong
  • The PI, Sponsor or F&A  is wrong on the award
  • Why is my project set up this way
  • Why can’t I have multiple projects
  • Why are the projects on different awards.
  • Need cost share on my award
  • Question on a child project
  • Questions on Temp Awards unless it is to setup a temp which would first start at SPA
  • My budget is wrong on my award
  • My budget is not showing up in QA
  • Questions on NCE,  expirations 

Billing Teams

Director: Michelle Ward, michelle.ward@umaryland.edu 

Assistant Director: Krista Salsberg, ksalsberg@umaryland.edu

Full Billing Team

Non Fed Billing Team

Contact: billnonfed@umaryland.edu

Bill Non-Fed is the team that processes all cost-based awards that are not directly from a federal sponsor. When you search your award in Quantum Analytics, your award profile card gives you the billing basis of your award. If it is a type: 335, 345, 365  or 375  and your billing basis is “Cost” or  “Schedule/Cost”  this is your team. Soon, we will have the team appear on the award profile for ease of identification.

Fed Billing Team

Contact: billfed@umaryland.edu

Bill FED is the team that processes all cost-based awards that are directly from a federal sponsor. When you search your award in Quantum Analytics, your award profile card gives you the billing basis of your award.  If it is a type: 315 and your billing basis is “Cost”  this is your team.

VMS Billing Team

Contact: billvms@umaryland.edu

Bill Volume_Milestone_Schedule is the team that processes all volume, milestone, and scheduled billing for any type of source: 315, 335, 345, 365 or 375 . When you search your award in Quantum Analytics, your award profile card gives you the billing basis of your award. If it is a type: and your billing basis is “Volume” “Milestone” or “Schedule” this is your team. Soon, we will have the team appear on the award profile for ease of identification.

Questions for Billing Team  ▾

  • Where is my bill
  • I need to do an adj on my ROE
  • Why did you bill this way
  • Questioned costs on billing
  • Need to bill this project
  • Sponsor contacted me about the bill 

Reporting, Collection & AR and Cost

Director:  Rama Camara Spasic, rcamaraspasic@umaryland.edu

Quality Assurance FFR Reporting Team

Contact: spacffr@umaryland.edu

The FFR Team – also known as Quality Assurance now handles all awards that have a billing basis of LOC and a source of 315.  

Questions for FFR Team ▾

  • I need my FFR submitted
  • Why was my FFR submitted for that amount
  • My FFR seems incorrect
  • Question on Draws
  • Who can sign my FFR
  • Why was my FFR submitted w/out signature

Quality Assurance Behind the scenes tasks:

  • Reconciliations
  • Refunds
  • Relinquishment
  • Audits
  • Year End

Collections and Accounts Rec (CAR) Team 

Contact: spaccollections@umaryland.edu

Questions for CAR Team ▾

  • Banking information
  • ACH or vendor form needs to be filled out
  • Have you received my payment
  • Why is my payment not showing posted
  • How do I obtain a W-9 for a sponsor
  • Can I receive the original invoices with my collection letter
  • Are you sending a Dunning Letter to this sponsor
  • Can you stop dunning a sponsor
  • I have a payment in my office how do I get it applied
  • My sponsor wants to institute a payment plan

Cost Analysis and Compliance Team

Contact: effort@umaryland.edu

The Costing and Compliance department is tasked with ensuring that these guidelines, along with university policies are adhered too.

Questions for Cost Team ▾

  • How to do a DR or a BR
  • How do you calculate fringe
  • Where is our fringe letter
  • Where Is our F&A letter
  • F&A rate questions
  • Service Center questions
  • Effort questions

Administrative Team

SPAC is divided into Teams which provide customer service to the campus units. Each Team is responsible for providing collaborative and advisory post award management and financial oversight of Sponsored Projects to department administrators, researchers and other University units. This includes award set-up through closeout, award spending, managing billing and collections, financial reporting and ensuring that all aspects are in compliance with the sponsor and university policies. 

Full Administrative Team

Questions for Administrative Team ▾

  • I have a survey that needs to be filled out
  • I need audited financial statement
  • I need an A133 subrecipient survey filled
  • I need vendor banking information (if CAR did not answer)
  • Any PRE-AWARD needs should be handled by SPA and if you need further financial information, please forward to Nathan