There are three teams that are part of Billing: NonFed, FED and VMS 

FFR Reporting Team

contact: spacffr@umaryland.edu

The FFR Team – also known as Quality Assurance now handles all awards that have a billing basis of LOC and a source of 315.   These awards will no longer be managed by the Billing Teams.   Reporting for Letter of Credit (LOC) type awards is very different than requesting the money to cover expenses.  Since this is a two-pronged approach SPAC felt that these awards should have their own area to ensure timely revenues and reporting.

This team also performs behind the scenes work that involves little interaction with the departments

• Reconciliations
• Refunds
• Relinquishments- PI departure Form or you can reach out direct to spacrelinquishing@umaryland.edu
• Audits
• Year End- financial close
• Letter of Credit or similar Draws/requests

CAR Team

Contact: spaccollections@umaryland.edu

The Collections and Accounts Receivable (CAR) Team has been embedded in another team for a long time.  SPAC felt it needed its own stand-alone structure so that more focus could be put on the collection of revenues for the departments.   There are two succinct areas:  Collections and Accounts Receivable

• Collections (C )
• Review aging report
• Monthly report contacting sponsors, dept for payment.
• Issue dunning letters to sponsors.
• Maintain and update vendor registration and ACH forms.
• Maintain and update collections payment plans.                   

• Accounts Receivable (AR)    
• Claim, process and apply payments from UMB’s central clearing accounts for all sponsored project invoices. 
• Research payments without adequate reference information.