Before the OIS can issue the J visa eligibility document (form DS-2019), we must verify there will be sufficient funding to cover the scholar and any accompanying dependents. Dependents are classified as a spouse and/or children under the age of 21.

Funding required to qualify for J-1 sponsorship:

• Minimum of $37,200 per year of J-1 sponsorship
• Minimum of $12,600 for accompanying spouse
• Minimum of $8,100 for each accompanying child

The Department of State requires that all incoming scholars possess "sufficient proficiency in the English language, as determined by an objective measurement of English language proficiency, successfully to participate in his or her program and to function on a day-to-day basis."

Scholars can demonstrate English proficiency in the below ways.

• Being a citizen of a country or earning a degree where the official language is English. Review the list: J-1 English Proficiency Requirement PDF.
• Earned or earning a degree in a program of study where English is the primary language of instruction.
• Taking a recognized English language test and achieving the noted minimum score. Test results may not be more than two years old at the time of submission of the J-1 request.
• Duolingo English Test (minimum score of 115)
• TOEFL (minimum 80 on the internet-based test, 550 on the paper-based test)
• IELTS (minimum 7.0 total bandwidth score)

The below information applies to all requests for Research Scholars, Professors, and Short-Term Scholars who are new to UMB (i.e. outside the US or transferring their J-1 status from another US institution). Please review the "Sunapsis – Updates to the J-1 Scholar Sponsorship Process" in Percipio for in-depth instructions.  

1. Login to Sunapsis. Need access? See "Gain Host Department Access to Sunapsis".
2. Follow procedures to Add New Person in Sunapsis.
3. Select the "J-1 New Scholar Request" link.
4. Complete the short "Initiate Request" e-form.
5. Complete and submit the Department Activity Information and Site(s) of Activity Information forms. See list of documents you will be required to upload below.
6. Grant scholar access to the Scholar Biographical Information form.
   • Only do this after submitting the required department forms. The lock on the form will disappear when all required department e-forms are submitted, allowing you to enter the form. At the top, select "GIVE THE CLIENT ACCESS TO COMPLETE THIS SECTION" and then enter the email address of the scholar. 
7. Scholar will complete their forms and route the request to OIS for review. You will receive an email when each form is submitted.

Tips

• Refer to the J-1 Start Date and Request Submission Timeline PDF and build in additional time for the request to be submitted.
• While you work on the required department forms, send the scholar the J-1 Applicant Document Checklist. This will allow them to prepare their documents for when it is time for the request to be routed to them.
• Review the J-1 Scholar Process flowcharts.

Department Required Uploads:

• Approved appointment letter.
  • Dental School only: letter from Dr. George approving the request.
• J-1 Scholar Host Department Agreement (new!)
• Approval from the Office of Research and Development (ORD):
  • If the scholar will be a UMB employee, the Deemed Export Control form must be completed by the faculty supervisor and signed by Janet Simons in ORD.
  • If the scholar will not be a UMB employee, the Visiting Scientist Agreement must be completed by all entities (see process on ORD website) and signed by Janet Simons.
• If your department assesses fees to the scholar, the completed Participation Fees Chart is required.
  

The J-1 Student Intern category is used to allow students from overseas to come to the United States and participate in an internship that fulfills an educational objective for their current degree program. We most typically utilize this category for individuals who have not yet earned a bachelor's degree.

Resources

• Sunapsis - Submitting J-1 Student Intern Requests PDF (step-by-step instructions with screenshots)
• Visual - J-1 Student Intern Request Process PDF

J-1 Student Intern Information

This form is straightforward from the department perspective. Simply visit the form, and then click on "GIVE THE CLIENT ACCESS TO COMPLETE THIS SECTION". From there, you'll enter the student's email address, which generates an email to them with instructions for completing the e-form.

J-1 Student Intern Department Request

Required Uploads

• Copy of Offer or Invitation letter (SOM, approved appointment required for stays over two months)
• If Student Intern will be on UMB payroll - Deemed Export Control Form PDF
• If Student Intern will NOT be on UMB payroll - Visiting Scientist Agreement

J-1 Student Intern Training Plan

A training plan must be created for J-1 Student Interns. On this e-form, the Department Contact enters the name and email of the Supervisor, and the Supervisor will then get an email prompting them to complete the Training Plan form. We provide the J-1 Student Intern Training Plan Drafting Tool DOCX to assist them in drafting their responses, as the form will only allow them to submit their answers, instead of save and come back.

Check in with the OIS
All new J-1s at UMB must follow the Sunapsis check-in procedures when they arrive in the U.S.; scholars will receive an email with instructions. If the J-1 fails to submit the check in form, they risk automatic inactivation of the J-1 SEVIS record.

J-1 Orientation
The OIS offers J-1 pre-arrival and post-arrival orientations monthly to new UMB scholars. These programs assist new scholars as they prepare to travel and to acclimate to the University, Baltimore, and the United States. Topics covered include applicable immigration regulations, office and University services, concepts of cross-cultural communication, housing information, and community resources. The goal of this program is to provide opportunities for new scholars to meet each other and the OIS staff and to give them information they need to settle and be productive in their activities at the University.

Registration is available on our Events and Workshops page.

Notification of Delay or Cancellation
If a scholar will be unable to arrive to UMB by the start date on the DS-2019, you will need to complete the “Change Start Date or Request Cancellation” e-form in Sunapsis. It is the department's responsibility to update the dean's office/other relevant campus entities of changes to appointment dates.

By notifying the OIS of the expected delay in arrival, we can amend the incoming J-1's start date to ensure the SEVIS record will remain in good standing.

Scholars Not Employed by UMB
If a scholar is joining your department but will not be employed by UMB, you will need to complete the affiliate process for the individual to get a One Card on campus. The OIS is not responsible for completing this process.

Use this e-form group to extend a current scholar in your department. You can also request an amendment to their program (i.e. site of activity, change in title, change in funding, etc.)

J-1 Scholar Extension/Amendment - Send to J-1 Scholar E-form

This e-form needs to be routed to the scholar. Enter into the form and select "GIVE THE CLIENT ACCESS TO COMPLETE THIS SECTION" at the top. Then enter the scholar's email address. If the scholar needs to demonstrate funding or additional funding to support themselves during the extension period, they will upload it here.

You will receive an email when the scholar has submitted the form.

Department E-form:

• Appointment renewal letter
• Dental School only - letter from Dr. George approving the request
• If scholar is a UMB employee - the Deemed Export Control form PDF signed by Janet Simons in the Office of Research and Development is required
• If scholar is not a UMB employee - the Visiting Scientist Agreement Extension signed by Janet Simons in the Office of Research and Development is required