Financial Affairs Policies

USM Resolution Authorizing the Assistant Vice Chancellor for Financial Affairs to Approve Changes of Signatures on Bank Accounts

VIII-1.00   |   USM Policy   |   Financial Affairs   |   April 6, 2020

USM Policy for Capitalization and Inventory Control

VIII‐1.10   |   USM Policy   |   Financial Affairs   |   June 19, 2014

UMB Non-Capital Assets

VIII-1.10(A)   |   Financial Affairs   |   Approved November 1, 2015

USM Policy on Disposal of Surplus Personal Property

VIII-1.20   |   USM Policy   |   Financial Affairs   |   June 21, 1990

UMB Policy on Disposal of Surplus Personal Property

VIII-1.20(A)   |   Financial Affairs   |   Approved June 22, 2018

USM Policy on Lost or Abandoned Currency or Tangible Personal Property on University System Premises

VIII-1.21   |   USM Policy   |   Financial Affairs   |   July 26, 1990

USM Policy on Withdrawal of Funds from Bank Accounts

VIII-1.30   |   USM Policy   |   Financial Affairs   |   December 2, 2011

UMB Policy on Special Bank Accounts for UMB Funds

VIII-1.30(A)   |   Financial Affairs   |   Approved June 7, 2017

USM Forms Management

VIII-1.40   |   USM Policy   |   Financial Affairs   |   October 8, 1990

UMB Policy on Forms Management

VIII-1.40(A)   |   Financial Affairs

USM Policy on Tuition

VIII‐2.01   |   USM Policy   |   Financial Affairs   |   April 15, 2016

USM Policy on Payment of Tuition and Fees

VIII-2.20   |   USM Policy   |   Financial Affairs   |   March 1, 1989

UMB Policy on Payment of Tuition and Fees

VIII-2.20(A)   |   Financial Affairs   |   Approved May 2, 2024

USM Policy on Waiver of Tuition and Granting of Other Privileges for Senior Citizens of the State of Maryland

VIII-2.30   |   USM Policy   |   Financial Affairs   |   November 30, 1989

UMB Policy on Waiver of Tuition and Granting of Other Privileges for Senior Citizens of the State of Maryland

VIII-2.30(A)   |   Financial Affairs   |   Approved June 22, 2022

USM Policy on Tuition Waiver for Certain Members of the Maryland National Guard

VIII-2.31   |   USM Policy   |   Financial Affairs   |   April 9, 1999

UMB Policy on Tuition Waiver for Certain Members of the Maryland National Guard

VIII-2.31(A)   |   Financial Affairs   |   Approved December 15, 2016

USM Policy on Institutional Student Financial Aid for Undergraduate Students

VIII-2.41   |   USM Policy   |   Financial Affairs   |   February 10, 1995

USM Policy on Student Tuition, Fees, and Charges

VIII-2.50   |   USM Policy   |   Financial Affairs   |   June 22, 2018

USM Policy on Tuition Fellowships for Graduate Students

VIII-2.60   |   USM Policy   |   Financial Affairs   |   July 26, 1990

UMB Policy on Tuition Fellowships for Graduate Students

VIII-2.60(A)   |   Financial Affairs   |   Approved October 1, 1992

USM Policy on Off-Campus Programs

VIII-2.61   |   USM Policy   |   Financial Affairs   |   December 12, 2014

USM Policy on Student Classification for Admission and Tuition Purposes

VIII-2.70   |   USM Policy   |   Financial Affairs   |   June 17, 2021

USM Policy on Waiver of Application Fees

VIII-2.80   |   USM Policy   |   Financial Affairs   |   December 12, 2014

USM Procurement Policies and Procedures

VIII-3.00   |   USM Policy   |   Financial Affairs   |   July 1, 2016

UMB Selection of Procurement Method Under the Federal OMB Uniform Guidance for Fiscal Year 2016

VIII-3.00(A)   |   Financial Affairs   |   Approved July 1, 2015

USM Policy on Approval of Procurement Contracts

VIII-3.10   |   USM Policy   |   Financial Affairs   |   March 11, 2009

USM Procedures Relating to Review by Attorney General's Office of Contractual Agreements of the University System and Involvement in Financing, Real Estate, and Related Capital Projects

VIII-3.20   |   USM Policy   |   Financial Affairs   |   July 16, 1990

USM Policy on Use of Commercial Contractors for Employment

VIII-3.30   |   USM Policy   |   Financial Affairs   |   May 1, 1992

UMB Policy on Use of Commercial Contractors for Employment

VIII-3.30(A)   |   Financial Affairs

USM Policy on Acquisition, Disposition, and Leasing of Real Property

VIII-4.00   |   USM Policy   |   Financial Affairs   |   February 22, 2019

USM Procedures for the Acquisition and Disposition of Real Property

VIII-4.01   |   USM Policy   |   Financial Affairs   |   February 22, 2019

USM Procedures for Leasing of Real Property

VIII-4.02   |   USM Policy   |   Financial Affairs   |   February 9, 2001

USM Policy on Voting of Proxies in Investment Securities

VIII-5.20   |   USM Policy   |   Financial Affairs   |   June 21, 1990

UMB Policy on Voting of Proxies in Investment Securities

VIII-5.20(A)   |   Financial Affairs

USM Policy on Endowment Fund Spending Rule

VIII-5.30   |   USM Policy   |   Financial Affairs   |   December 7, 2012

UMB Policy on Endowment Fund Spending Rule

VIII-5.30(A)   |   Financial Affairs

USM Policy on Management of the Endowment Fund

VIII-5.40   |   USM Policy   |   Financial Affairs   |   June 21, 1990

USM Policy on Endowment Funds Investment Objectives

VIII-5.50   |   USM Policy   |   Financial Affairs   |   September 9, 2011

USM Policy on Business Activities

VIII-6.00   |   USM Policy   |   Financial Affairs   |   March 1, 1989

UMB Policy on Customer Billing and Collections

VIII-6.00(A)   |   Financial Affairs   |   Approved November 1, 2015

USM Policy on Financial Management

VIII-7.00   |   USM Policy   |   Financial Affairs   |   June 21, 1990

USM Policy on Reporting Suspected or Known Fiscal Irregularities

VIII-7.10   |   USM Policy   |   Financial Affairs   |   June 16, 2017

USM Policy on the Communication of Suspected Fraud, Unethical and Illegal Business Activity

VIII-7.11   |   USM Policy   |   Financial Affairs   |   April 1, 2010

UMB Code of Ethics and Conduct

VIII-7.11(A)   |   Financial Affairs   |   Approved October 26, 2010

University of Maryland Whistleblower Policy on Reporting Fiscal Irregularities, Illegal Activity, and Violations of Policy

VIII-7.11(B)   |   Financial Affairs   |   Approved August 10, 2012

UM Procedures for Review and Investigation of Reports of Fiscal Irregularities, Illegal Activity, and Violations of Policy

VIII-7.11(C)   |   Financial Affairs   |   Approved July 3, 2012

USM Policy on External Audits

VIII-7.20   |   USM Policy   |   Financial Affairs   |   April 19, 2019

USM Policy on Responses to Legislative Audits

VIII-7.30   |   USM Policy   |   Financial Affairs   |   June 22, 2018

USM Internal Audit Office Charter

VIII-7.50   |   USM Policy   |   Financial Affairs   |   June 22, 2018

USM Policy on the Operating Budget

VIII-9.00   |   USM Policy   |   Financial Affairs   |   July 26, 1990

USM Policy on Facilities Master Plans

VIII-10.00   |   USM Policy   |   Financial Affairs   |   September 27, 1990

USM Policy on Facilities Renewal for Auxiliary and Non-Auxiliary Capital Assets

VIII-10.10   |   USM Policy   |   Financial Affairs   |   December 9, 2005

USM Policy on the Capital Budget of the University System of Maryland

VIII-10.20   |   USM Policy   |   Financial Affairs   |   February 12, 2016

USM Policy on Authority Concerning Certain Capital Improvement Projects

VIII-10.30   |   USM Policy   |   Financial Affairs   |   February 4, 2000

USM Policy on Community Notification of Capital Projects

VIII-10.40   |   USM Policy   |   Financial Affairs   |   June 18, 2010

USM Policy on University System Travel

VIII-11.00   |   USM Policy   |   Financial Affairs   |   February 28, 1992

UMB Policy on Business Travel for UMB Employees and Nonemployees

VIII-11.00(A)   |   Financial Affairs   |   Approved February 24, 2023

USM Schedule of Reimbursement Rates

VIII-11.10   |   USM Policy   |   Financial Affairs   |   January 13, 2021

USM Policy on Debt Management

VIII-12.00   |   USM Policy   |   Financial Affairs   |   April 20, 2018

USM Policy on Business Entities

VIII-13.00   |   USM Policy   |   Financial Affairs   |   July 13, 2001

USM Policy on Investments and Loans to Maryland-Based Businesses That Are Affiliated With USM Institutions

VIII-14.00   |   USM Policy   |   Financial Affairs   |   December 9, 2016

UMB Policy on Approval, Payment and Reimbursement of Personal Business-Related Expenses of UMB Employees

VIII-14.00(A)   |   Financial Affairs   |   Approved November 1, 2011

USM Policy on High Impact Economic Development Activities

VIII–15.00   |   USM Policy   |   Financial Affairs   |   September 18, 2015

USM Policy on Payment of Moving Expenses

VIII-16.00   |   USM Policy   |   Financial Affairs   |   December 11, 2015

UMB Policy on Payment to Assist an Employee Incurring Moving and Relocation Expenses

VIII-16.00(A)   |   Financial Affairs   |   Approved August 1, 2018

USM Policy on Public Private Partnerships

VIII-17.00   |   USM Policy   |   Financial Affairs   |   June 16, 2017

USM Policy on Unrestricted Fund Balances

VIII-18.00   |   USM Policy   |   Financial Affairs   |   April 20, 2018

UMB Policy on Unrestricted Fund Balances Use

VIII-18.00(A)   |   Financial Affairs   |   Approved September 9, 2020

USM Policy on Enterprise Risk Management

VIII-20.00   |   USM Policy   |   Financial Affairs   |   November 22, 2019

USM Policy on Crisis Management

VIII‐21.00   |   USM Policy   |   Financial Affairs   |   November 22, 2019

UMB Food and Business Meals Expense

VIII-99.00(A)   |   Financial Affairs   |   Approved February 4, 2014

UMB Research Study Participant Payments

VIII-99.00(B)   |   Financial Affairs   |   Approved February 1, 2014

UMB Work and Leave Records (Timesheets)

VIII-99.01   |   Financial Affairs   |   Approved April 1, 2016

UMB Compensation Overpayment and Recovery

VIII-99.02   |   Financial Affairs   |   Approved January 1, 2016

UMB Authority to Certify and Sign Sponsored Project Financial Reports and Vouchers

VIII-99.06   |   Financial Affairs   |   Approved July 1, 2015

UMB Policy on Special Bank Accounts for UMB Funds

VIII-1.30(A)   |   Financial Affairs   |   Approved June 7, 2017

UMB Policy on Unallowable Costs for Federal Awards

VIII-99.07(A)   |   Financial Affairs   |   Approved December 18, 2020

UMB Payment Card Policy: Payment Card Industry Data Security Standards

VIII-99.08(A)   |   Financial Affairs   |   Approved February 10, 2021

UMB Policy on Salary Caps for HHS and Other Federal Agencies

VIII-99.09(A)   |   Financial Affairs   |   Approved June 9, 2021

UMB Policy on Accessing University Buildings

VIII-99.10   |   Financial Affairs   |   Approved November 1, 2022

UMB Policy on Fleet Vehicle Purchasing

VIII-99.11   |   Financial Affairs   |   Approved August 23, 2023

UMB Policy on SPAC Contract and Grant Billing

VIII-8.00(A)   |   Financial Affairs   |   Approved September 7, 2023

UMB Policy on SPAC Collections of Sponsored Receivables

VIII-8.00(B)   |   Financial Affairs   |   Approved September 7, 2023

UMB Policy on SPAC Sponsored Award Closeout

3702(A)   |   Financial Affairs   |   Approved March 21, 2024

UMB Policy on Sponsored Award Cost Sharing

3702 (B)   |   Financial Affairs   |   Approved August 1, 2024

UMB Policy on Effort Reporting

3702 (C)   |   Financial Affairs   |   Approved August 2, 2024

UMB Policy on Cost Transfers

3702 (D)   |   Financial Affairs   |   Approved August 8, 2024

UMB Policy on Participant Support Costs

3702 (E)   |   Financial Affairs   |   Approved August 9, 2024

UMB Policy on SPAC Federal Financial Reporting (FFR)

3702 (F)   |   Financial Affairs   |   Approved August 24, 2024

Student Academic Travel

TBD   |   Financial Affairs   |   Approved October 17, 2024