Board of Regents Staff Awards

A Council of University System Staff (CUSS) initiative, the University System of Maryland (USM) Board of Regents Staff Awards represent the highest honor bestowed by the Board of Regents for achievements of exempt and non-exempt employees from USM institutions.

To nominate yourself or a colleague for an award, visit this link.

Nominations are due Friday, January 10

Please see the bottom of this page for nomination instructions.

Award Categories

The awards are presented to individual employees who have demonstrated excellence in one of the following categories:

Non-Exempt Award Categories

Excellence in Performance 

  • This award highlights exceptional work specific to their position or department, demonstrated by effectiveness in job performance, resulting in significant contributions to their department's goals.
  • Recipients of this award should: consistently meet/exceed expectations, display a high level of professionalism, and set a benchmark for quality and excellence within their field.

Making a Difference to the Campus 

  • This award showcases individuals who have impacted the broader campus community, reaching outside of their department
  • This could include contributions such as: improving the campus environment, fostering cross sectional collaboration, enhancing student life, or initiating successful projects that benefit the campus as a whole.

Acting as a Role Model 

  • This award recognizes individuals who not only embody admirable qualities and behaviors but also actively engage in formal or informal mentoring.
  • This person should: embody the values and standards of the organization, inspire colleagues through their actions and attitude, and positively influence the workplace culture.

Effectiveness and Efficiency 

  • This award celebrates an individual who demonstrates the following: outstanding collaboration, communication, and support within a team.
  • recipients are those who go above and beyond to foster a positive work environment, contribute to collective goals, and uplift their peers. They strive in showcasing a commitment to the success of the entire team rather than just personal achievements.

Diversity, Equity, Inclusion, and Belonging  

  • This award highlights a staff member who has put forth effort to create an environment where all employees feel valued, respected, and supported, regardless of their cultural background, ethnicity, gender, or other personal attributes.
  • Recipients of this award are those who actively promote multicultural understanding, equitable practices, and a sense of belonging emphasizing the importance of diverse perspectives in achieving common goals.

Exempt Award Categories

Exceptional Contribution to the Institution and/or Unit to Which the Person Belongs 

  • A creative and implemented approach to process improvements
  • Original idea that contributed to the success of the unit/institution
  • A Staff employee who is in a non-leadership position that provided leadership, team building and/or facilitated a team or project that enhanced the organization
  • A Staff employee in a leadership position that consistently grows their organization by mentoring and growing each of their subordinates

Outstanding Service to Students in an Academic or Residential Environment 

  • Someone who consistently makes a difference and impact in student lives
  • Contributed to an innovative, original idea that implemented and transformed an aspect of the student experience

Extraordinary Public Service to the University or Greater Community 

  • A personal dedication to a project or cause that definitively improved the greater community and had an impact on the university.
  • Staff employee of the USM community who throughout his/her career has, in a collaborative and sustained manner, made a difference in the larger community
  • The award is based on a sustained record of service over a period of years carried out through the individual’s role(s) in the University rather than as a private citizen

Effectiveness and Efficiency  

To publicly recognize exemplary ideas that, when implemented, will serve to further the University System of Maryland’s goal to continually increase the effective and efficient use of its resources. One award from the listed categories may be made for an exemplary initiative that has the potential to be implemented system wide.

Awards shall be bestowed in the following two categories:

1.) Academic Transformation

    • Improved learning and a minimum cost savings of $10,000.00

2.) Administrative Transformation

    • Improved effectiveness and efficiency resulting in a minimum cost savings of $10,000.00

In addition to the existing application procedures, the nominee’s packet needs to include:

  1. A brief description of the innovative initiative
  2. Potential benefits
  3. Magnitude (single/multiple institutions or system-wide)
  4. Effectiveness and efficiency to be attained (including estimated cost and/or resource savings)

Award recipients may be invited to address the Board.

Diversity, Equity, Inclusion, and Belonging  

This award salutes the outstanding work of a USM staff member in their ability to build, nurture, and advance inclusion, multiculturalism, and social justice practices within their community. Their community may be comprised of their internal institutional community, their external institutional community, or a combination of the two. 

Review criteria include outcomes, including, but not limited to:

  1. Community engagement in diversity dialogue and education
  2. Examination and modification of current practices of one’s department/institution that supports inclusion
  3. Implementation of initiatives that foster inclusion, multiculturalism, and social justice

Each awardee will receive a $2,000 stipend and a plaque in recognition of the award. 

Winners will be announced in the summer with a formal presentation of the award recipients by the Board of Regents in early Fall 2025.

Nomination Instructions

ELIGIBILITY

Employee must be exempt or nonexempt staff and have been employed at UMB for a minimum of five (5) consecutive years by the time of packet submission this upcoming March. Nominations should be submitted with the nominee's awareness and consent.

For the online nomination form linked on this page, you will also be asked to provide the nominee's six-digit employee ID number, exempt or nonexempt status, and confirm they will have at least five (5) consecutive years of service at UMB as of March 14, 2025. This information helps the Board of Regents Awards committee to screen for eligibility. The online nomination form instructions include a screenshot showing where to locate the six-digit employee ID number. If you need help confirming any of this information, reach out to the Board of Regents Awards committee at dl-boardofregents@umaryland.edu

AWARD APPLICATION MATERIALS

i. Nomination Cover Sheet: a nomination cover sheet must be completed and signed. A blank cover sheet may be downloaded here and copied for each nominee. Please do not change the format of the cover sheet. 

ii. *Nomination Letter: a nomination letter must accompany each nominee packet and must be completed and signed by the nominator. State the category for which the staff employee is being nominated and give testimony of exemplary performance in that category. Please limit to two (2) pages.

iii. *Letters of Recommendation – include three (3) for non-exempt staff / two (2) for exempt staff one-page letters of recommendation that discuss what makes this individual exceptional in the category nominated. Recommendations are welcomed from persons external, as well as internal, to the institution and should include information on how to contact the author. Letters must be in support of the nominee’s activities as they relate to the category for which he/she is/they are being nominated. Printed emailed letters are acceptable. Please limit to one (1) page.

*All letters must use twelve (12) point Arial or Times New Roman font and one (1) inch margins. No more than 500 words on one (1) page. Recommendations letters cannot exceed one page, and the Nomination and President’s letter cannot exceed two (2) pages.

iv. Position Description: Must include the purpose of the position and specific job duties listed in detail. Please use the BOR award job description template only (no resumes/CVs). The online nomination form contains. The position description must be signed by the employee’s supervisor. You can find exempt and non-exempt job descriptions here.